We built the tool we
wished we’d had at 2 a.m.
SignoffRoom exists because too many press releases, investor updates, and crisis statements have gone out the door in a version no one actually approved. We fix that with one rule: every approval is tied to a number.
Most teams ship public copy through an email chain, three Word docs, a Google Doc, two Slack threads, and a phone call. Legal approves at 11 a.m. Marketing tightens the headline at 12:15. The CFO catches a number at 12:40. The release goes out at 1. Whose final was that, exactly?
The honest answer is usually nobody’s. Approvals are made against documents people no longer have. Legal said yes to a version that doesn’t exist anymore. The certificate is a Slack screenshot.
SignoffRoom turns the room into the system of record. One workspace per release. Every edit creates a numbered version. Every approval is tied to that number. If the text changes — even one sentence in a section that a reviewer cares about — the approval automatically goes stale. The release will not lock until every required reviewer has approved thecurrent version. Lock generates a permanent certificate.
We’re a small team based out of New York. We’ve worked in PR agencies, investor relations, in-house comms, and outside counsel. We built SignoffRoom because we were tired of being the person who had to forward the Slack thread when someone asked, “hang on, who approved this?”
What we believe about approvals.
Version-specific or it didn’t happen
An approval that doesn’t reference a version number is decoration. The whole product is built around making it impossible to approve in the abstract.
The reviewer is always right about scope
Legal only approves the legal-relevant sections. CFO only approves the numbers. CEO only approves the quotes. We don’t make Legal re-read the headline every time Marketing tweaks it.
Lock means lock
Once you lock, the text is frozen and the certificate is sealed. If you need to change anything, you have to unlock — and the relevant approvals reset.
External reviewers are first-class
Outside counsel and client-side reviewers shouldn’t need an account, a login, or access to anything but the one release in front of them. A scoped link is the right primitive.
Want to talk?
We answer every email. Tell us what you’re trying to ship and we’ll tell you whether SignoffRoom is the right tool — honestly.